This page brings together frequently asked questions related to the ongoing administrative alignment of Human Resources and Finance at Colorado State University. The questions reflect common themes and topics raised by internal stakeholders across campus and are organized by key areas of focus to support clarity and ease of navigation. As this work continues, the FAQs will be updated to reflect new information, shared understanding, and feedback from the CSU community.

Updated as of 1/26/2026.

Don’t see your question answered here? Please submit your question here: HR & Finance Alignment Question Form

Purpose of the Alignment Initiative

Why the HR and Finance alignment is happening and what it is designed to accomplish.

Yes, the Alignment is still CSU priority, and the project is on track. Following the initial announcement in early 2025, feedback indicated that the pace of transition needed to allow for additional evaluation and engagement. As a result, the approach has been intentionally adjusted; however, this adjustment reflects a refinement of how the work is being done—not a pause or reversal of the effort.  

 CSU must champion innovation and change to ensure success and viability. The alignment initiative is designed to improve long-term operations with optimized resources, unified leadership and support, increased collaboration across departments, greater opportunities for professional growth, and more consistent service delivery. This alignment will integrate university-wide efforts in HR and Finance, allowing units across campus to sharpen their focus on their core priorities. The alignment is a strategic step to preserve CSU’s core academic mission while advancing operational and service excellence, particularly in light of fluctuating state funding. 

This alignment is an 18-month process, and it is essential that we take action now to see future benefits. This alignment is not intended to immediately reduce financial pressure; instead, it will empower units to maximize their budget long-term by concentrating their efforts on their specialized priorities. This alignment is a long-term strategy to protect jobs, enhance operational efficiency, and strengthen CSU’s ability to fulfill its mission, even in the face of fiscal challenges. 

Every path has costs—including doing nothing. If we stay with business as usual, CSU continues to absorb risks, inefficiencies, and uneven service. Over time, this erodes trust, stretches resources, and limits our ability to adapt. It’s like the saying “What we are not changing, we are choosing”. The cost of retrofitting or “catching up” later is much higher than adapting now. Inconsistent processes create compliance and audit risks that can damage CSU’s credibility. Service gaps erode trust among faculty, staff, and students, making it harder to attract and retain top people. Higher education is changing quickly; a stagnant operating model locks us into outdated practices. Overall, the alignment will enhance our effectiveness and ensure a more sustainable future for CSU.

 Higher education is changing quickly. A stagnant operating model locks us into outdated practices and leaves us vulnerable. By proactively evolving now, CSU strengthens its foundation for the future—ensuring we can respond to challenges and opportunities with agility, consistency, and confidence. By modernizing to industry best practices, as many of our peer institutions have already done, we streamline processes and enhance collaboration while also strategically positioning CSU to adapt swiftly to future challenges, creating a more innovative, agile, and responsive institution. 

At its core, the alignment aims to enhance the student experience by strengthening support services that promote academic and student success. By streamlining administrative functions, improving support services, and reducing administrative burdens, academic units can focus more on their core missions, easing administrative workload and boosting overall capacity. 

Project Governance & Transparency

How the work is guided, decisions are made, and updates are shared.

This work takes all of us. Alignment isa shared effort that relies on the expertise, perspectives, and engagement of the CSU community. 

  • Consultant partner: We are working with Accenture, who brings experience supporting universities through similar efforts. 
  • Steering Committee (SteerCo): Provides strategic direction and final decisions. Members include our VPUO/CFO Brendan Hanlon, VPHR Eric Ray, Carolyn Lawrence-Dill (Dean, CAS), and Julie Weber (HR consultant). 
  • Advisory Committee: Reviews progress, findings, and provides feedback and recommendations. Members include a mix of HRFinance, Operational, and Academic leaders across campus  
  • Change CouncilThe Change Council consists of Change Navigators representing each area of campus who guide and support staff through changes related to Alignment. Change Navigators help peers understand and adapt to changes.  
  • Campus engagement: So far, more than 1,000 faculty and staff have been engaged through forums, surveys, working groups, and other opportunities to contribute. 

Everyone has a role to play in shaping how CSU moves forward. And this isn’t a one-time effort—ongoing and future engagement will be critical. We’ll continue to engage with groups and committees across CSU will continue to inform the work, helping ensure the model reflects the needs and realities of our colleges, divisions, and units. This is a collective effort to build consistency, resilience, and better service across the university. 

CSU is committed to keeping the campus community informed throughout the alignment process. Starting in 2026, the website has been refreshed, and we are rolling out a new communication approach. These changes include:

  • A monthly briefing will be distributed through Source, the website, and existing campus groups to provide progress updates 
  • The Alignment website will feature more frequent updates to keep information current. 
  • We welcome questions from faculty, staff, and students through the new simplified online question form  [LINK] or by emailing [email protected] . Any scheduled upcoming opportunities will be shared widely with campus and be posted on the main landing page of the project website.  

We welcome engagement from across campus. Please first explore the project website and the following FAQs. If your question is not answered with these available resources, there are three ways to ask questions: 1) the new simplified online question form 2) emailing your question to a new email [email protected] , or 3) connecting with your local Change Navigator. feedback form on the alignment website. Submissions are reviewed regularly and help inform FAQs, communications, and future engagement opportunities. You can also share your perspective by attending alignment-related events, through meetings of campus groups and committees that are discussing alignment-related updates. 

Changes to Staffing and Roles

What the alignment may mean for roles, staffing, and responsibilities.

Through FY26, employees will remain in their current roles. Once operational models and organizational designs are determined, relevant roles and budgets will shift under HR or Finance university leadership starting FY27 (July 1, 2026). Some changes will take effect immediately at the start of FY27, while others may be phased in as part of a longer-term systems and process evolution. The work with Accenture, the Steering Committee, the Advisory Group, and campus stakeholders will inform milestones leading up to and following this date Staffing needs will be evaluated to ensure the new structure is properly resourced, which may include adjustments or new positions. Overall, the alignment aims to strengthen operations, reduce administrative burdens, and provide clearer structures and better support for employees. 

 The goal of this initiative is not to reduce staff who provide critical HR or Finance services. The goal is to improve and modernize the processes, systems, and structures to better support CSU’s mission. We are facing budget constraints, and that may drive hard decisions. This alignment initiative is about optimizing existing resources, not reducing headcountResourcing decisions will be made carefully to support both short-term transition and long-term effectiveness, within the context of current budget constraints.

Alignment requires empowerment, authority, and accountability. Reporting lines help provide clarity, support standardization, and ensure consistent service levels—while still maintaining strong local connections to the people and areas you serve. Adjusting reporting lines and our organizational structure also helps create promotional opportunities across campus, ensures that roles are consistently staffed with the right experience and skills to be successful, and ensures that functions are more consistently implemented across campus. 

Budget and Financial Considerations

Budget impacts and financial considerations related to the alignment.

This is a forward-looking, strategic effort to strengthen how we support the academic mission of the university.  While we recognize that there are budget pressures, the main goal is to ensure that CSU can thrive in the evolving landscape of higher education. 

We anticipate some short-term “transition costs” as we implement new processes, systems, and resources. While exact costs will be assessed as details are finalized, we are committed to transparency where possible. Over the longer term, the new structure is expected to generate efficiencies and cost savings, as other universities have experienced.

For example, our current transition to Workday in HR requires near-term investment, but is designed to reduce duplicate work and simplify / standardize processes across campus, among other benefits. In the same way, alignment can lessen the need for each college or division to create its own administrative solutions, forms, approval chains, or manual workarounds—freeing up staff time and reducing frustration. By investing now, we create a more consistent and resilient model that saves time and resources in the future.” 

Timeline

Key milestones and expected timeframes for the work.

The announcement was made in January 2025, the Phase 1 effort started in July 2025 after we took time to pause, listen, and reset. Phase 2 and Phase 3 work is spanning October to February 2026. Once the Future State Operating Models and Organizational Designs are finalized, then we’ll create a transition roadmap to guide implementation. The exact timing may vary depending on a variety of factors

CSU has been working to align IT resources and structures and may explore work related to Marketing and Communications for potential alignment in the coming years.